Vanderbilt Student Health Compliance Frequently Asked Questions

1.  Is the COVID-19 Vaccine required?

Yes, the COVID-19 Vaccine is a Vanderbilt University requirement.  Please complete 2 doses of one of the following vaccines:  AstraZeneca (also known as Covishield and Vaxzevria)  Moderna, Pfizer-BioNTech, Sinopharm, and Sinovac/CoronaVac.  Only 1 dose of Janssen (Johnson & Johnson) is required.  A booster dose is not required at this time.  You will need to upload your documentation (example CDC Card or WHO document) to Vanderbilt University.   If you wish to have the Student Health Center/VUMC document your COVID-19 vaccination(s) for continuity of care at the Student Health Center, you may also submit to our student health portal.


2.  What happens if I do not send in my immunization records and TB information?

If you do not comply with State of TN and Vanderbilt University requirements, you will not be able to register for classes at the assigned time.  Every full-time enrolled student starts out with an "Immunization Registration Hold".  By submitting the proper documentation and allowing Student Health to review and approve, your hold will be lifted from your YES portal allowing you to register at the assigned time. 
 
Spring students often register in December and January.  Fall Undergraduates register in June, while Graduate Programs and Health Professional Programs vary.    Allow at least 7 business days for us to review your records, so that you can register when assigned.

*As noted in #1, the University must approve your COVID vaccines.
 

3.  Can I send in just my immunization records and no tuberculosis information?   

Graduate and Undergraduate students are required to submit BOTH immunization information and TB screening forms.  You will not be able to register for classes until Student Health receives and verifies both requirements.  The TB screening survey should be completed online, printed/saved as a .pdf and uploaded with your immunization records.  Follow the instructions on the completed screening survey to see if additional testing will be required.  Medical and Nursing Programs don't have a screening option, because current TB testing is required.

*As noted in #1, the University must approve your COVID vaccines.

 

4. I don't like to submit my records online.  Can I submit my forms another way? 

The student health portal is the preferred method to submit your forms.  Our staff can communicate compliance or next steps with you and no tracking faxes or mail is needed.

If your forms are at your physician's office, please request those records be sent directly to you first, so that you can upload to the portal and have a copy in case of questions.

If you are not able to use the portal for some reason, you may fax to 615-343-0047  Attn: VU Incoming Student Compliance.  Include your phone number and email address on a cover sheet in case communication is needed.

*As noted in #1, the University must approve your COVID vaccines.
 

5.  I can't find my records and my doctor's office has closed permanently.  What do I do?  

Option 1-  Check with your high school or undergraduate institution.  These schools may have your records and hold on to them for 10+ years.
Option 2-  If Option 1 doesn't result in your records, have antibody blood tests (titers) done at a physician's office, walk in clinic or retail lab facility to prove immunity.   You will want to obtain a lab report with IgG results and reference ranges for Measles, Mumps, Rubella and Varicella.  Your records should show positive immunity for compliance. If your report does not show immunity, you will be required to get booster shots before you can register for classes.

Remember that Graduate and Undergraduate Students will still need to complete the TB screening survey and upload this TB Survey .pdf along with your immunization records or lab report.  Medical and Nursing Programs don't have a screening option, it is required.

If you are already in Nashville, you may contact us at 615-322-2427 to schedule an appointment for titers or TB testing.
 

6.  Why do I need to type my immunization dates in the Student Health Portal -AND- upload my documents?

Tennessee is a verification state, which means we must receive official records signed by a clinician (MD, NP, PA, RN, LPN) or official state, county, public records to verify that the immunizations you received are valid.  Entering these dates in the portal expedites our review process and allows us to quickly confirm your records.  If you do not enter the data in the portal, we must hand-enter your data, which may delay processing your record.

 

7.  I submitted my records and survey printout, why is there still a HOLD in my YES portal?

After you upload your documents, it may take Student Health staff 7 business days for review.  Submit your forms early and then check the portal for a message of compliance or next steps.

*As noted in #1, the University must approve your COVID vaccines.
 

8.  What if I don't have the recommended vaccinations?  

Recommended vaccines are just that -- recommended for your health per CDC guidelines.
Required vaccines are those that are required before you can register for classes.  COVID-19 is required for all students beginning the Fall 2021 term and must be submitted to VU.  Measles, Mumps, & Rubella (MMR) is required for all students born after 1956.  Varicella vaccination or proof of immunity is required for all students born after 1980.  Meningococcal ACYW is required for all students living on campus.  Medical and Nursing programs also require Hepatitis B and Tdap.   For more specific details, visit our Vaccine Guidelines.

 

9.  What if I get a message from Student Health that I need another vaccine or TB testing?

Our secure messages include detail about what is needed or why it is needed.  If you do not have existing documentation to upload, then proceed to your provider, walk-in clinic, travel clinic, or retail drugstore clinic and show them what has been requested and why it has been requested.   

Upload the NEW documentation that is being requested.  DO NOT RESUBMIT ALL ITEMS.  These NEW items will be reviewed within 2 business days and a follow up message will be sent to you from a staff member.

Common reasons for non-compliance include:

  • Vaccines administered at inappropriate intervals (before age 1 and/or not spaced 28 days apart).
  • Meningococcal ACYW vaccine administered before age 16.
  • No titer lab report with IgG results included in upload.
  • No TB screening form included in upload.
  • Not an official form.
  • Form being signed by a parent.
  • Not including the appropriate number of doses for vaccines 


10.  I am a Graduate Student, do I need Meningococcal ACYW if I am not living on campus?  

No, the Meningococcal ACYW vaccine is only required for students living in campus housing, this is usually undergraduate students and transfer students.  If you are an undergraduate or transfer student living on campus housing, then this vaccine must be administered after age 16. 

 

11.  Is the Meningococcal B vaccine required for undergraduate students? 

The Meningococcal Serogroup B vaccine is recommended for students living on campus, but NOT required.  Click here for more information about these vaccines.
 

12.  My records are in another language.  Are these ok to submit?

No--You must submit records in English.  Your records should also include your full name and date of birth on every page.

*As noted in #1, the University must approve your COVID vaccines.
 

13.  I would like to request a religious exemption from the immunization and Tb requirements-- how do I do that?

Religious Exemptions must be approved by Vanderbilt University before a student may register for classes. 
If you would like to submit a waiver for religious beliefs for the COVID-19 vaccine or any other state-mandated vaccine, visit https://www.vanderbilt.edu/eoa/. Vanderbilt Equal Opportunity and Access will review this online form and inform Student Health of the approval or denial.  

If you do have some prior vaccination history or history of chicken pox disease, please upload these documents to the portal for your VUMC medical record and to avoid possible quarantine in the case of an outbreak.  

 

14.  I would like to request a medical exemption from a particular immunization or Tb requirements-- how do I do that? 

Medical exemptions must be approved before a student may register for classes.  Please upload your existing vaccination records and statement from Medical Provider, along with supporting documentation (if applicable) regarding your medical exemption request to the Student Health Portal.  These will be reviewing by our Student Health Medical Review Team.


15.  I submitted my immunization records & TB screening survey and I got the message from Student Health that I am compliant.  I also registered for my classes!  Is there anything else that I need to complete for the Student Health Center?  

All students are automatically enrolled in the Student Health Insurance Plan and this charge will appear on your Student Account.  

If you have comparable coverage (from a parent or employer), you may wish to waive the automatically enrolled Student Health Insurance Plan.  The deadline is August 1st for Fall students and January 1st for Spring students.   Please note that if you chose to waive the insurance plan, you must do so every academic year.  Insurance questions should be directed to ship@vanderbilt.edu

 

 

If your question was not answered, please contact us at studenthealth@vumc.org and we will reply within 2 business days.