New House Staff

Welcome!  

We are glad you are joining the Vanderbilt University Medical Center community. You will receive a Welcome Email with instructions to access a task list which provides detailed instructions on what to do to begin employment at VUMC. A follow up email, which includes your contract, will be emailed out mid to late April to the email address listed on each new resident/fellow's application.  

New House Staff Orientation for incoming Residents (PGY-1) will be June 24^th, 25^th, and 26^th, 2024. (With Program Orientation to follow on June 27^th and 28^th, 2024) 

• June 24^th, 25^th and 26^th, 2024 will be in-person 

New House Staff Orientation for July-starting incoming Residents, Fellows, and Clinical Fellow/Instructors (PGY -2 and higher) will be July 1^st, 2024.  

• July 1^st, 2024 will be in-person

Late House Staff Orientation for August-starting incoming Residents, Fellows, and Clinical Fellow/Instructors (PGY -2 and higher) will be July 31^st, 2024. 

• July 31^st, 2024 will be in-person 

Incoming Clinical Fellow/Instructors will need to also attend New Clinician Orientation (NCO) that will be separate from GME Orientation for their appointment as an instructor. 

• July – starting Clinical Fellow/Instructors will attend NCO on July 10^th, 2024 virtually via Teams
• August – Starting Clinical Fellow/Instructors will attend NCO on August 14^th, 2024 virtually via Teams
• Use link above to see more details about NCO and what track you will need to attend

 New House Staff starting on a different date than 7/1/2024 or 8/1/2024 please reach out to your program for your orientation dates.  

The pages linked below contain information on what to do to get ready to begin your life and career in Nashville as well as some other helpful information. 
 

Benefits

• Health, dental, and vision insurance benefits go into effect on your start date. At Orientation, Benefits Administration staff will present options, answer questions, and provide instructions for enrolling.
• House Staff Benefits Outline
• Benefits Overview

Family and Significant Others

• Getting your family or significant other settled

Housing

• Locate Housing

MEDICAID/TENNCARE ENROLLMENT

• Medicaid Tenncare Enrollment Guide for TN licensed HS from provider enrollment

Medical License in TN and DEA Number

• GME handles paperwork for your license exemption.
• You do not need to apply for a TN Medical License unless you are planning on moonlighting.
• The Vanderbilt institutional DEA and your identifying suffix will auto-populate in RxStar (electronic prescribing system) and can be viewed in the House Staff Portal after your start date.
• More information about License Exemption and DEA numbers

Medicare Enrollment

• Medicare Enrollment Guide for HS from Provider Enrollment

Nashville Info

• About Nashville
• Getting Established in Nashville
• Newcomer's Guide to Nashville - Vanderbilt House Staff Alliance guide to Nashville

Registering

• Registering - Utilities, Voter, etc.

Wellness/Fitness

• Recreation and Wellness Center Reimbursement for Incoming VUMC House Staff - Partial Reimbursement for Incoming VUMC House Staff (More details to be distributed and available after start date.)
• Health Plus - Vanderbilt's employee health program
• Go for the Gold - Health Plus wellness incentive program that offers wellness credits for successful completion at three levels.
• Exercise Options