Tools, Instructions, & Resources

We've made frequently used forms and 'how-to' information easy to access. This page contains links to tools, forms, and instructions that assist with common tasks. They are in alphabetical order. If you have any questions or would like to suggest a link or form please contact us at gme.office@vumc.org.

Coordinators and Directors: The forms and instructions you need are now available on a page specifically for you.

Applicants

• Information for Applicants
• Applications
• Benefits Outline for Applicants
• Sample Contract for Applicants

Benefits

• VUMC Benefits Overview
• Other House Staff Benefits

Confidentiality/HIPAA Agreements

• Confidentiality/HIPAA Agreement for Interviewees or Other Visitors

MD Program Course Learning Objectives

• https://medschool.vanderbilt.edu/md-gateway/learning-objectives/

DEA Registration Numbers

• DEA Registration Numbers

Disability

• Supplement Long-Term Disability - Your earning potential is your most valuable asset, and it's vital to protect that income in case an injury or illness prevents you from working for an extended period of time. Group (employer benefits) may not be sufficient to protect that income and individual benefits stack on top of any group benefits you may receive. Offered to House Staff through Marsh & McLennan Agency, supplemental long-term disability coverage is available with no medical underwriting. These policies are fully portable when you leave training and are specialty specific. This option is best for most residents because of the cost, quality of coverage and no medical underwriting. All House Staff are eligible if actively at work for the past 180 days and haven't been declined for individual disability in the past 7 years.
• Phone: 914-418-8630
• Email: Marc.Flur@MarshMMA.com
• Please Note: This benefit has been vetted through VUMC Human Resources office and is an optional benefit which requires action from the individual House Staff.

Email

• VUMC Webmail
• Email for Mobile Devices
  • Android
  • iPhone
  • Windows ActiveSync
• Email Account Setup - Your email account will be created when you claim and activate your VUnet ID.
• Change email address or how your name shows up in the email directory (if you get married and change your name, don't want your middle initial, etc.)
• Exiting house staff email info:
  • You will have VUMC email access for four months following your end date.

Exit Info for House Staff

• To update your address and direct deposit information before you leave Vanderbilt, go to C2HR.
• To update your address after your Vanderbilt employments ends, use the following form: Personal Information Change Form
• Updating your info with VUconnect, the Vanderbilt alumni system

FMLA (Family and Medical Leave Act)

• See "Leave for House Staff," below

House Staff Agreement/Contract

• House Staff Agreement (example only)

House Staff Manual (Policies and Instructions)

• House Staff Manual

Interviewees for Residency/Fellowship Positions

• Consult the Program Coordinator for the program for which you are interviewing.

Lactation Rooms

• Vanderbilt Child and Family Services maintains a list of lactation rooms, please see https://hr.vumc.org/cfc.

Leave for House Staff

• House Staff, please consult the House Staff Manual for this information. The HR website has information for regular staff only, NOT house staff.
• Coordinators, please see the PC/PD forms page.

License Exemption

• License Exemption

Loan Repayment

• For information about loan deferment/forbearance/forgiveness programs, see this page or contact Student Financial Services.

Moonlighting

• Moonlighting Instructions and Applications

Name Changes - See "update personal info" below

New Innovations

• New Innovations Login
• Duty Hour Logging Instructions
• Duty Hour Logging Presentation
• What is New Innovations?

NPI Numbers

• How and Why to Get an NPI Number
• NPI Site
• Find an NPI number
• Updating NPI Information
  • Make sure you enter your personal information or that of your coordinator, NOT that of the GME Office. Providers or pharmacies call the GME office, and it's very difficult to track down the individual house officer.

Pagers

• House Staff Pagers

Passwords

• Change your password

Policies

• GME Policies (House Staff Manual)
• VUMC HR Policies
• VUMC Policies

Procedure Verification

• SIMPL Bedside

Resuscitation Training

• See requirements and information on registering for a course here.

Risk Management

• VUMC Risk and Insurance Management here.

Telephones

• VUMC Telephone Use and V-Net Long Distance Code Use

Transfers

• GME Policy on Resident Transfers - Please see House Staff Manual.

Training

• Learning Exchange

Update Personal Info

• Updating Personal Information (for things such as name or address changes)
• Updating your info with VUconnect, the Vanderbilt alumni system

Visiting Residents/Fellows

• Visiting House Staff

VUMC ID

• Detailed instructions on activating your VUMC ID

White Coats

• House staff, please refer to the House Staff Portal to order white coats.