Email and Calendar

Overview

Get immediate access to email anytime with Outlook Web Access (OWA).

Beginning February 1, 2020, enrollment in WorkSpace ONE for mobile device management becomes a requirement for anyone who uses a personal device to access VUMC email. 

VUMC email via Microsoft Office 365 Outlook Exchange or Outlook Web Access (OWA) is an excellent way to communicate business needs both within and outside of the enterprise. Easily access your VUMC email account from virtually any computer with a web browser and an Internet connection from anywhere in the world in a secure manner. 

For remote access ensure that you are on the Virtual Private Network (VPN). For more information about VPN visit the Cybersecurity webpage

VUMC’s enterprise email messaging system provides email, as well as calendar and contact management. For administrative workstations Outlook Exchange is available. For clinical workstations Outlook Web Access (OWA) is available.

Beware of phishing scams! VUMC IT will never send you an email asking for your login credentials.

Encrypted email at VUMC

You have two choices for sending encrypted email at VUMC

  • Accellion
  • Azure Information Protection - coming this spring!

Email Distribution List Management Tool

VUMC IT has developed a Distribution List Management (DLM) Tool as a temporary solution until the Medical Center has moved to its new Directory Services environment.

This tool allows Group Owners to add and remove users to their distribution lists. Coming soon, version 2.0 can:

  • Allow groups that are owners of other groups to modify (add/remove) users
  • Add a group to a group (nested groups)
  • Timeout a session (after receiving a warning message)

Access the Distribution List Management Tool at DLM.app.vumc.org.

Find instructions on How to use the Distribution List Management Tool.

How can I get a VUMC email account?

All new VUMC employees are issued an email account before their first day. New employees use their email address and the AccessVU site to claim their identity within the VUMC system (detailed instructions can be found here).

  • VUMC email accounts for staff expire the last day of employment.
  • VUMC email accounts for faculty expire four months from the last day of employment.

Assistance and Support

If you experience an issue with the Distribution List Management Tool, contact the VUMC IT/NTT Help Desk at 615-343-HELP/3-4357 or submit a Pegasus Ticket and indicate the issue you are having in your request.

Visit The Microsoft Training Portal for videos and training guides related to Microsoft Outlook email and calendaring.