Email and Calendaring


Get immediate access to email anytime with Outlook Web Access (OWA).

Beginning February 1, 2020, enrolling devices in WorkSpace ONE for mobile device management will become a requirement for anyone who uses a personal device to access VUMC email. 

Medical Center email via Microsoft Office 365 Outlook Exchange or Outlook Web Access (OWA) is an excellent way to communicate business needs both within and outside of the enterprise. Accessing email via the internet further simplifies communication by eliminating the need to install or configure email software on each machine that a user accesses. Easily access email from virtually any computer that has a web browser and an internet connection from anywhere in the world in a secure manner.

VUMC’s enterprise email messaging system provides email, calendaring and contact management. For administrative workstations Outlook is available. For clinical workstations Outlook Web Access (OWA) is available.

Beware of phishing scams! VUMC IT will never send you an email asking for your login credentials.

New Distribution List Management Tool

VUMC IT has developed a Distribution List Management (DLM) Tool as a temporary solution until the Medical Center has moved to its new Directory Services environment.

This tool allows Group Owners to add and remove users to distribution lists that they own. Coming soon, DLM version 2.0 will:

  • Allow groups that are owners of other groups to modify (add/remove) users
  • Have the ability to add a group to a group (nested groups)
  • Session timeout after first receiving a warning message

Access the Distribution List Management Tool at

Find instructions on How to use the Distribution List Management Tool.

How can I get a VUMC email account?

All new employees at the Medical Center are issued an email address before their first day. New employees use their email address and the AccessVU site to claim their identity within the VUMC system (detailed instructions can be found here).

  • VUMC email accounts for staff expire the last day of employment.
  • VUMC email accounts for faculty expire four months from the last day of employment.

Assistance and Support

If you experience an issue with the Distribution List Management Tool, contact the VUMC IT/NTT Help Desk at 615-343-HELP/3-4357 or submit a Pegasus Ticket and indicate the issue you are having in your request.

Visit The Microsoft Training Portal for videos and training guides related to Microsoft Outlook email and calendaring.