Coding and Documentation Education
Compliance
- Annual Compliance Dashboard (Tableau Report)
- COI (Disclosure System)
- Compliance Portal
- VUMC Conflict of Interest Policy
Education
Faculty Development Resources:
Graduate Medical Education - New Program/Expansion Requests:
- House Staff Expansion Financial Impact Form
- Proposal for New Residency and Fellowship Programs
- Process for Evaluating & Approving Requests For New Training Programs
- Request to Increase Size or Redistribute House Staff (Residents/Clinical Fellows)
- Stipend Chart
Health & Wellness Resources:
- House Staff Health & Wellness
- Suicide Hotline, available 24/7 across the United States: (800) 273-8255
House Staff Resources:
Program Administration Resources:
Faculty Affairs
- Clinician Professional Practice Evaluation
- Faculty Affairs Offer Letter Interfolio Process
- Faculty Parental Leave Request Process
- Faculty Effort Grid
- Offer Letter Submissions Step-by-Step Guide
Finance
- ACH Form - US Foreign Banks Only
- ACH Form - US Banks Only
- Check Request Form
- Clinical Trial Invoice Procedure
- Effort Grid
- Effort Grid Template
- Finance Provider Database Login
- Finance Provider Database: Benchmarking Specialties Guide
- Funds Flow Clinical Faculty Recruitment ProForma FY22 - New Hire Surgery with FRM
- Funds Flow Clinical Faculty Recruitment ProForma FY22 - Replacement Surgery FRM
- Journal Entry Template
- Payment Card Increase Application
- Payment Card Manager Change Application
- Smartsheet General Fund Request form
Grants & Research
- Biomedical Research Education & Training (BRET)
- Center for Surgical Quality & Outcomes Research
- Core Facilities
- Expectations of a Principal Investigator
- Graduate Research Assistant Compensation
- Human Research Protection Program (Formerly IRB)
- NIH Glossary & Acronym List
- NIH Grant Process Overview
- Office of Contracts Management (OCM)
- Office of Sponsored Programs (OSP)
- PEER
- Radiation Badge Information
- Surgical Outcomes Center for Kids (SOCKs)
- Vanderbilt Initiative in Surgery and Engineering (VISE)
- VCC Core Rates & Services updated July 2021
- VUMC Office Of Research
Human Resource
- Directorship Nomination Process
- Directorship or Internal Fund Establishment Form
- Faculty Appointment Non Renewal Letter Template
- Justification Form - Rationale for Hire - PDF
- Justification Form - Rationale for Hire - Word Document
- Kronos Reference Materials
- Leave Bank Adjustment Request
- Medical Director Nomination Form
- New Staff Hires
- Off Cycle Payment Request
- Payment Correction Requests
- Payroll Earnings Codes
- Payroll Information
- Position Approval Request (PAR) Approvals & Workday Requisition Workflows
- Position Approval Request (PAR) Process SOM Guidelines updated Apr 2023
- Position Approval Request (PAR) Form updated Apr 2023
- Professional Staff with Privileges Guidelines
- Research Interns and Observer Appointments
- Section Faculty FMLA-Parental Leave Form Letter
- Section PSP-Staff FMLA-Parental Leave Form Letter
- Staff End of Employment Checklist
- Supervisor Checklist for New Employees
- Surgical Sciences Endowed Chairs and Directorships
- VUMC Alternative Work Agreement Template
- VUMC Alternative Work Agreement Questionnaire
- VUMC Human Resources
Offer Letters
- Faculty Affairs Offer Letter Template Language added Apr 2021
- Offer Letter Attachment - VUMC Physician Non-Compete Agreement added Oct 2020
- Section Offer Letter Template updated Sep 2022
- Section Offer Letter Review Process added Oct 2020
- Review of Offer letters added Oct 2020
Onboarding
- Chair Onboarding Manual
- Faculty Affairs & Career Development (SOM)
- Faculty Early Payment ACH Direct Deposit Form
- Faculty Early Payment Approval Form
- Faculty Moving Allowance Approval Form
- Faculty Orientation and Training (SOM)
- Faculty Pre-Employment Background Check
- Faculty Training Requirements (SOM)
- Faculty Sign-On Supplement Procedure
- New Employee Resources
- New Faculty Checklist updated Jan 2023
- New Faculty Example Info/Announcement
- New Faculty Onboarding Letter
- New Faculty Welcome Letter
- New Hire Personnel Action Form (PAF)
- New Clinician Orientation (VMG)
- NPPES Process for Providers
- Professional Liability Application
- Sign-on Bonus Approval Form
- Synergy – Adding New Faculty to On-Call Schedule
- Synergy – On Call Schedules
Other Resources
- eBiz
- eStar web login
- Generative Artificial Intelligence (AI) tools and capabilities at VUMC
- Operations Improvement - Resources
- Operations Improvement - What We Do
- StarPanel
- StarBrite
- REDCap Faculty Travel/Time Away Authorization
- Workday Recordings and Presentations
Section and Vanderbilt Policies
- Appointments and Promotions
- Appointment Forms & Check Sheets
- Clinician Documentation Standards
- Clinician Non-Compete
- Departing Faculty Checklist
- Documentation Standard Timeframes
- Documentation Standards for Providers
- Expectations of a Principal Investigator
- Faculty Manual
- Faculty Policies and Procedures (SOM)
- Faculty Promotions and Annual Increases
- Hospital-Based Physician Non-Interference, Non-Solicitation
- International Travel Policy Regarding Concur
- Physician Non-Compete
- PolicyTech (Policy & Procedure Management)
- Professional Liability Insurance LOA Premium
- Records Retention Policy
- Section Faculty Promotion Process
- Section Faculty Recruitment Policy
- Section International Travel Policy
- Section Physician Faculty Compensation Policy - FY23
- Section Physician Time Allocation Survey Policy (Medicare)
- Section Productivity and Compensation Policy - FY23
- Section Protected Time Valuations
- Travel Policy 2023
- VUMC Code of Conduct
- VUMC Travel Policy
