More and more funding opportunities are requiring the submission of a pre-application (also known as pre-proposal, concept paper, white paper, letter-of-inquiry, etc.) prior to submitting a full proposal. This pre-application generally includes a summary of the project, a list of the personnel involved, and a budget or cost-range for the project; however, it is not a full application.
When the sponsor requirements include any of the following requirements as a pre-application, department administrators must submit a pre-application item in Coeus (application type: “Pre-Application”), as well as a pre-application PEER log:
- The signature of the Institutional Official for VUMC (OSP)
- A detailed budget rather than an overall cost-range
- Involvement of institutional commitments, such as
- Cost sharing or matching funds
- Waiving of F&A costs
What is required?
- Sponsor guidelines
- Sponsor documentation
- A budget (if applicable), categorized and justified
- No budget required if the only item needed is the institutional signature
- Coeus proposal development
- Type: pre-application
- PEER log
- Type: pre-application
What is not required?
- Full routing process through all involved academic areas
- "Special Review" tab in Coeus
- "Key Personnel" tab in Coeus
- Questionnaire
- PI Assurance or COIs
When the following conditions apply, it is not necessary to enter the pre-application into Coeus:
- An itemized budget is not required. If a total budget amount is stated, it should be clear to the potential sponsor that the amount quoted is only an estimate and should in no way be considered a final quote.
- No specific commitment of VUMC personnel, facilities, and/or funds
- The potential sponsor does not require a VUMC-authorized signature
If a full application is later requested, administrators should proceed with a new proposal development as normal.
For further questions or concerns involving this process, please contact your OSP specialist.
If a full application is later requested, administrators should proceed with a new proposal development as normal.
For questions or concerns involving this process, please contact your OSP specialist.