The Office of Faculty Affairs (OFA) offers multiple opportunities for our administrators in School of Medicine departments to access faculty-related resources and to learn about faculty actions and OFA policies and processes.

Dossier Studio

OFA staff is happy to offer individualized consultation on a dossier that is ready to be submitted for appointment or promotion.  To request a time for a dossier review, please contact OFA at office.of.faculty.affairs@vumc.org.

"Intro to OFA" or "OFA Check-In" Sessions

OFA staff offers small group sessions to onboard new department administrators, to provide an overview of faculty actions or specific OFA policies and processes, and to assess how OFA can effectively support the department.  To request a small group session with OFA staff, please contact OFA at office.of.faculty.affairs@vumc.org.

Department Administrator Roundtable Series

The Department Administrator Roundtable Series is designed to engage VUSM department administrators in learning functions associated with the Office of Faculty Affairs. The program consists of monthly meetings on topics related to faculty work-lives. Recent topics include: (a) appointments and promotions, (b) reappointments, (c) offer letters, (d) professional development, (e) compliance, and (f) conflict of interest. 

Program Schedule*

  • September 30, 2020: Admin Kick-Off Meeting! 
  • October 14, 2020: Updated Offer Letter Template, Criteria for Appointment/Promotion on Assistant In/Associate In Track
  • November 12, 2020: Using Microsoft Teams to Connect with OFA
  • December 9, 2020: FAS - Reappointments and Departures
  • January 13, 2021: FMLA and Leaves of Absence
  • February 10, 2021: Topic TBD
  • March 10, 2021: Topic TBD
  • April 14, 2021: Topic TBD
  • May 12, 2021: Topic TBD

*access to slides from completed roundtable sessions is available on the "Faculty Affairs Department Admins" site in Microsoft Teams.

For more information on the Department Administrator Roundtable Series, please contact: 

Amy Nabours
Manager, Faculty Committees and Chair Searches
Office of Faculty Affairs | Vanderbilt University School of Medicine
326 Light Hall

Important Resources

  • Microsoft Teams: The "Faculty Affairs Department Admins" team will be the location for OFA announcements and helpful resources.  To receive access to the team, please contact Amy Nabours at amy.nabours@vumc.org.
  • Box: Each department has a set of Box folders for submitting actions to and receiving completed actions from OFA.  To receive access to your department's Box folders, please contact Elaine Brown at elaine.brown@vumc.org.