Staff Development - Department Administrators

The Office of Faculty Affairs (OFA) offers multiple opportunities for our administrators in School of Medicine departments to access faculty-related resources and to learn about faculty actions and OFA policies and processes.

Dossier Studio

OFA staff is happy to offer individualized consultation on a dossier that is ready to be submitted for appointment or promotion.  To request a time for a dossier review, please contact OFA at

"Intro to OFA" or "OFA Check-In" Sessions

OFA staff offers small group sessions to onboard new department administrators, to provide an overview of faculty actions or specific OFA policies and processes, and to assess how OFA can effectively support the department.  To request a small group session with OFA staff, please contact OFA at

Department Administrator Roundtable Series

The Department Administrator Roundtable Series is designed to engage VUSM department administrators in learning functions associated with the Office of Faculty Affairs. The program consists of monthly meetings on topics related to faculty work-lives. Recent topics include: (a) appointments and promotions, (b) reappointments, (c) offer letters, (d) professional development, (e) compliance, and (f) conflict of interest. 

Program Schedule*

  • September 30, 2020: Admin Kick-Off Meeting! 
  • October 14, 2020: Updated Offer Letter Template, Criteria for Appointment/Promotion on Assistant In/Associate In Track
  • November 12, 2020: Using Microsoft Teams to Connect with OFA
  • December 9, 2020: FAS - Reappointments and Departures
  • January 13, 2021: FMLA and Leaves of Absence
  • February 10, 2021: Emeritus/Retired Status & Endowed Chairs
  • March 24, 2021: Reappointments and Departures
  • April 14, 2021: Topic TBD
  • May 12, 2021: Topic TBD

*access to slides from completed roundtable sessions is available on the "Faculty Affairs Department Admins" site in Microsoft Teams.

For more information on the Department Administrator Roundtable Series, please contact: 

Shannon Ontiveros
Office of Faculty Affairs | Vanderbilt University School of Medicine
326 Light Hall

Important Resources