Welcome, new employees!
Below you will find helpful resources for onboarding, living in Nashville, and steps to ease your transition into the Department of Health Policy and VUMC community.
Make sure to review your copy of the New Staff Hire Guide and New Employee Cheat Sheet
VUMC Immunization & Screening Compliance
Click here to access information about VUMC's compliance requirements and a list of locations to receive immunizations
Click here to upload your records online
Occupational Health Clinic - 615-936-0955
Health Plus - 615-343-8943
Vanderbilt Health & Wellness - 615-936-0961
Paychecks are directly deposited into your bank account, or you can establish an account with the Vanderbilt Credit Union. Log into Workday VUMC (myworkday.com) (PAY) to set up your direct deposit
Access the Payroll Calendar for important information related to timecard due dates and paydays
Kronos is Vanderbilt's electronic time and attendance system used by hourly paid staff (bi-weekly, non-exempt) to record worked time using real time electronic clocks (also known as readers and terminals)
Here is the Kronos | VUMC Human Resources link to submit time daily.
Make sure you have clocked in and out every day (start of day, 30 min meal if you work 6+ hours, end of day)
If you have missed a punch, send an email to email@example.com with the times that should be added (with documentation)
All Kronos timecards must be submitted at the end of your pay period
Initial Compliance Training is an online curriculum that covers important topics that protect you, patients, coworkers, and the organization. This training must be completed within sixty (60) days of hire. Staff members who do not complete the training by 60 days will be moved to an unpaid administrative leave status until the training is complete. You are not able to work once moved into this status. At the 90-day point, employment may be ended for not completing these training modules.
Conflict of Interest Disclosure (must complete within TWO WEEKS of hiring date)
Multi-factor Authentication (MFA)
VUMC uses MobilePASS+ and Microsoft Multi-Factor Authentication (MFA) as an added layer of security when accessing the VUMC network, drives and systems.
Complete the Kronos 8.1 Timestamp training in the Online Course, based on how you will use Kronos
This website serves as the best source for information about Workday; click here to access VUMC MyWorkday home page
See the Training Hub for resources, including a schedule and recordings of 30-minute Workday Workshops, Workday curriculum, and reference guides
View the Workday Word section to see updates and changes to Workday
Workday Troubleshooting Guide
Please use the steps below to try and troubleshoot your issue. If you still cannot resolve your problem, please use the RedCap link to report your problem to the Research Admin team
First, try finding the solution with one of these resources:
Mac WalkMe Add in Installation Guide: WalkMe includes system guidance, tips, and validations within Workday
Check Reference guides, Translators, Report Crosswalks within Workday hub
If those don't resolve your problem, next try these steps.
Visit the Help Center within Workday for all HR questions – this replaces HR Help Desk
Notify the Research Admin team about your issue by submitting a RedCap Workday Troubleshooting Reporting form
Workday Curriculum: Employee as Self: Curriculum | Vanderbilt Learning Exchange (vumc.org)
Vanderbilt University Medical Center requires all vehicles parking on the VUMC campuses by faculty, staff, or students of the Medical Center to be registered with the Parking and Transportation Services department. All permit fees are payroll deducted.
VUMC parking options for staff working at 2525 West End Avenue
N-Lot & Kensington Garage. If you do not plan to come to the office regularly, you may consider street parking in the area or a single day hangtag.
N-LOT (one block from the building)
New employees can sign into their account (click my account) in order to obtain a parking permit. You will need to know/have the following:
VUNET ID (that is active for at least 48-72 hours); license plate number, make, model, color, style, year of your vehicle and access to a printer
KENSINGTON GARAGE (with walkway to building)
Complete vehicle information section of Tenant Access/Parking Request Form and get it signed (request form from supervisor)
Take the signed form, vehicle registration and ID badge to VUMC Parking & Transportation office
Look out for a welcome email from Metropolis (our parking management company) asking you to sign up and join Health Policy’s parking group
1210 Medical Center Dr, Nashville, TN 37232
Contact: 615-936-1215, Option 3
Guide for Working Remotely: https://www.vumc.org/it/vumc-it-guide-working-remotely
Setting Up Communication: The department no longer uses phones and all communication will go through email and Microsoft Teams
Check with Your Supervisor: Clarify tools, software, & data access with your supervisor; they can help you with any questions
Employee Discounts, Vanderbilt History & more
New to Nashville? Check out apartment discounts
Check out some fun Vanderbilt history and odd tidbits here
See a list of discounts as part of the VUMC community here
Read the VUMC Reporter and HP Happenings for updates about new employee discounts and other opportunities