Travel Safety and Security

Please review all International Travel-related guidance at: Coronavirus (COVID-19) & Travel

  • Occupational Health can order COVID testing for workforce members traveling outside the country for business purposes.
    • Employees are asked to please schedule an appointment for travel counseling with Occupational Health if international travel is planned.
  • To book your International Travel Exam including COVID testing, please visit the following link:

 

Emergencies

  • In the event of an emergency abroad that requires assistance beyond or in addition to what the local authorities can provide, please contact ISOS at +1-215-942-8226 (call collect). VUMC's membership number is 11BTA1676447.

International SOS (ISOS)

ISOS

  • ISOS provides emergency travel assistance and evacuation services for all faculty, staff, and residents traveling internationally on VUMC-related business.
    • Click here to access the ISOS portal.
      • Review health, safety and security information specific to your international destination AND print your ISOS membership card by accessing the link above.
    • Register your travel on the "My Trips" login option from within the portal.
  • Download the ISOS Assistance App for your smartphone.
  • For more information about ISOS, see the 'International SOS Details' link.

Travel Health

  • VUMC Travel Health & Vaccinations
  • VUMC Employee Travel Insurance
    • To access the Employee Travel Insurance page, do the following:
      • Click "VUMC Employee Travel Insurance" above
      • Sign in with SSO/VUnetID credentials (if required)
      • Scroll to the bottom of the page and select the Traveling with Vanderbilt Health Care link (second from the bottom)

Travel Policies

  • Faculty, Staff & Residents: All VUMC employees traveling abroad for work-related activities AND who book their travel using World Travel or Concur will automatically be registered in ISOS coverage. For easy access to these VUMC travel resources, visit the VUMC Travel Office.
    • If you are traveling abroad for work purposes and you do not book through World Travel or Concur, please manually register your international travel itinerary here.
       
  • **Important Note: Access to Electronic Health Records and PHI from anywhere outside of the United States is prohibited.
         - This includes the use of EPIC, patient messaging services, and any other system 
           containing PHI/identifiable data. Please factor this directive into your travel plans.

Considering travel to Cuba, Iran, Sudan, Syria, North Korea, or Venezuela? Contact export@vumc.org prior to booking or confirming travel for the current requirements.

All VUMC business-related international travel:

  1. Visit VUMC Export Compliance's International Travel site and complete the International Travel Questionnaire ("ITQ") survey.
  2. Register your travel with ISOS. (This is done automatically if you booked through Concur or World Travel.)
  3. Register your travel through STEP (U.S. Department of State).
  4. Use the links below to view travel alerts, warnings, and FYI's for your destination to help you plan appropriately.

Resources