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Travel Safety and Security

As of May 26, 2020

If you choose to travel internationally, be aware of the following:

  1. US State Department Advisory Global Level 4: Do Not Travel remains in effect. Standing State Department guidance is as follows: “The Department of State advises U.S. citizens to avoid all international travel due to the global impact of COVID-19. In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period.” Read the full advisory here: https://travel.state.gov/content/travel/en/traveladvisories/ea/travel-advisory-alert-global-level-4-health-advisory-issue.html
  2. VUMC Global Support and International SOS efforts to assist you during an emergency while overseas may be substantially limited. Read here for ISOS capacity to support VUMC employees for an emergency evacuation in the COVID context: https://pandemic.internationalsos.com/2019-ncov/evacuation-capability-statement
  3. There will likely be mandatory quarantine requirements in place at your destination. You are responsible for understanding those requirements and the relevant laws in effect at your destination prior to arrival. Review the most recent restrictions and  requirements for your destination here: https://pandemic.internationalsos.com/2019-ncov/ncov-travel-restrictions-flight-operations-and-screening?_ga=2.257445323.1307076709.1588531184-1579083439.1588531184
  4. Two Presidential Proclamations have been issued restricting entry/re-entry to the United States from certain countries (UK, Ireland, Schengen Area countries, China, Iran and Brazil). To understand how these proclamations may impact your entry/return to the US, read here:
    1. March 14, 2020: https://www.whitehouse.gov/presidential-actions/proclamation-suspension-entry-immigrants-nonimmigrants-certain-additional-persons-pose-risk-transmitting-coronavirus-2/
    2. May 24, 2020: https://www.whitehouse.gov/presidential-actions/proclamation-suspension-entry-immigrants-nonimmigrants-certain-additional-persons-pose-risk-transmitting-novel-coronavirus/


Emergencies

  • In the event of an emergency abroad that requires assistance beyond or in addition to what the local authorities can provide, please contact ISOS at +1-215-942-8226 (call collect). VUMC's membership number is 11BTA1676447.

International SOS

International SOS (ISOS)

  • ISOS provides emergency travel assistance and evacuation services for all faculty, staff, and residents traveling internationally on VUMC-related business.
    • Click here to access the ISOS portal.
      • Review health, safety and security information specific to your international destination AND print your ISOS membership card by accessing the link above.
    • Register your travel on the "My Trips" login option from within the portal.
  • Download the ISOS Assistance App for your smartphone.
  • For more information about ISOS, please click on the 'International SOS Details' link to the left.

Travel Health


 Travel Policies

  • Faculty, Staff & Residents: All VUMC employees traveling abroad for work-related activities AND who book their travel using World Travel or Concur will automatically be registered in ISOS coverage. For easy access to these VUMC travel resources, visit the VUMC Travel Office.
    • If you are traveling abroad for work purposes and you do not book through World Travel or Concur, please manually register your international travel itinerary here.

Traveling to Cuba, Iran, Sudan, Syria, North Korea, or Venezuela? Contact vumc.export@vumc.org first for current requirements


Export Compliance Travel Review

An International Travel Questionnaire ("ITQ") is required to be submitted at least 10 business days before any VUMC business-related travel outside of the U.S. occurs. The ITQ is a REDCap survey and can be found here.


Before ALL VUMC business-related international travel:

  1. Visit VUMC Export Compliance's International Travel site and complete the International Travel Questionnaire ("ITQ") survey.
  2. Register your travel with ISOS. (This is done automatically if you booked through Concur or World Travel.)
  3. Register your travel through STEP (U.S. Department of State).
  4. Use the links below to view travel alerts, warnings, and FYI's for your destination to help you plan appropriately.


Resources

Important News!

Coronavirus (COVID-19) update:

Considering International Travel or returning from travel? Please see VUMC travel guidance as of May 26, 2020, here:  Coronavirus (COVID-19) & Travel

Please review the most recent updates related to COVID-19, provided for VUMC Employees here:

  • Coronavirus (COVID-19) Employee-Only Information
     
    • Scroll down to the "Employee Travel" section of the link above to find the latest guidance for:

      1) employees returning from travel (anywhere outside the Nashville region), and

      2) post-exposure monitoring process