RSS Renewals Process

2024 Renewals Timeline - begins August 2023

What should I do next?

Check your email for custom renewals communications on 8/24/2023.  

Note that as of 1/1/2024, due to accreditation and administrative processes, VUMC is no longer able to offer CME credit and Nursing Contact Hours for the same series.  Most series that previously were accredited for both types of will be converted back to CME (or CME and MOC) only beginning 1/1/2024.  Your renewals communication will contain more detailed information.

Unsure which renewals group your event falls in?  Check the list here.  If you're having trouble finding your event, go to your RSS dashboard in CloudCME and look up the Series name in the Details column.  We set up each RSS with the name given at initial application, but know many events often go by acronyms or other shortened names internally.

For all Group A Series - approved through 12/31/2024

• No further action is needed, other than making sure an up to date disclosure is on file for all faculty, speakers, etc. as usual.

For All Group B Series - approved through 12/31/2023

• On August 24th you will receive an email that you have been added to an application in CloudCME and a separate email from Smartsheet.  All CME Associates and Activity Directors will receive the emails and will have access to edit and submit the application for their activity.
• Click the link in the emails or go to https://vumc.cloud-cme.com/Application and find it in your list to edit.  You may save each page and come back to it later if needed.  As multiple people will have access to edit, you will need to coordinate who will be completing which portions of the application.
• Complete all required fields on each page and update any information that is out of date.
• Ensure everyone listed on the Planners and Faculty tab has a complete and up to date disclosure in CloudCME
  • Note that the Planners and Faculty page within your application does not automatically stay up to date.  However, the main application page as wel as the Disclosures report (all CME Associates have access) does.  Missing disclosures will look like this on the main application page:
  • Completed disclosures will look like this on the main application page:
• From https://vumc.cloud-cme.com/Application click Submit for Review by September 29th, 2023. 
  

Other Info for Group B:

• If you need to change the title of your activity, please reach out to cme@vumc.org before updating it on the application.
• Any renewal applications received after the September 29th deadline (including missing disclosure forms) will be processed in the order received with credit beginning approximately 90 days after submission.  This means the series will not be eligible for CME credit in early 2024.  
• Please don't delete the application at any point, even after approval.
• Any other questions?  Reach out to us at cme@vumc.org

For All MOC Series 

• On August 24th you will receive an email with links and instructions for each of your MOC series.  All CME Associates and Activity Directors will receive the email.
• By September 29th, complete both forms below for each series.
  • MOC RSS Renewal Application (form may be completed by Activity Director OR CME Associate)
  • MOC Attestation (must be completed by at least one Activity Director)
• Ensure everyone listed on the event has a complete and up to date disclosure in CloudCME.

Other Info for MOC Series:

• If you need to change the title of your activity, please reach out to mocportfolio@vumc.org before updating it on the application or file name.
• Any renewal applications received after the September 29th deadline (including missing disclosure forms) will be processed in the order received with credit beginning approximately 90 days after submission.  This means the series will not be eligible for CME or MOC credits in early 2024.  
• Any other questions?  Reach out to us at mocportfolio@vumc.org