Patient Signature Forms Committee

Purpose and Scope

The Patient Signature Forms Committee is charged with overseeing the development of new documents, condensing the existing catalog of forms, editing and making recommendations for all forms incorporated into the electronic health record that require a patient signature, including, but not limited to, consents, notifications, and/or acknowledgements. Functions include:

  • Develop and maintain processes to manage form and/or electronic template creation with a focus on reasonable standardization and electronic creation.
  • Review all forms requiring a patient signature prior to build or inclusion in the medical record to optimize operational flow and processes, to include but not limited to, who is responsible for signature capture, how the form is included in the medical record, and to ensure appropriate document standards are met.
  • Confirm appropriate reading level and usability of the form.
  • Coordinate with information technology (IT) for technology enhancements, interface, and form development.
  • Confirm documents presented for consideration are consistent with VUMC existing or proposed policy and comply with regulatory/statutory standards.


The Patient Signature Forms Committee is a subcommittee of the Health Record Executive Committee under the auspices of the Medical Center Medical Board.


The Patient Signature Forms Subcommittee meets monthly, or as often as needed to accomplish the work.

Patient Signature Forms Subcommittee Membership Representation

Primary Forms Management Support Staff
Health IT HIM Team
Quality, Safety & Risk Prevention
Office of Legal Affairs
VCH Administration
Center for Health Information Management
Patient Education
Peri-Op/ OR Administration
Ambulatory Leadership
VUMC Admitting

Ad Hoc Members:

As needed for content review, workflow analysis, or as requested by committee

Approved by the Health Record Executive Committee: August 2020