FAQ | Vanderbilt Medical Record Forms

Why do we have to submit a form?

All VUMC documents are required to contain Vanderbilt identifiers, doc type naming, an assigned doc ID number and a barcode. VMR Forms is responsible for assigning this information. Documents that have not gone through this submission and approval process will not be entered into the medical record.

How do I find my form?

Paper forms are retrieved from MedEx where they print with a patient and doc type specific barcode. Once the document is complted and signed, it will be scanned into OnBase. The barcode allows accurate indexing for faster availability in Epic.

Who determines what the final destination of my form will be?

VMR Forms and the forms approval committees will help guide your document in the appropriate direction. Some forms will be created natively in Epic, others will be designed electronically and some will remain in paper format.