Platinum Benefit

You can receive partial reimbursement of your membership fees to the Vanderbilt David Williams II Recreation and Wellness Center (DWRWC) if you earn the Gold level of Go For the Gold in 2024. Earning the Gold level makes you automatically eligible for the Platinum Benefit, which will reimburse you $90 per quarter toward the DWRWC membership fee if you join or continue your DWRWC membership in 2025. The current membership rate is $135 quarterly or $45 per month. The Platinum Benefit is in addition to the $240 Wellness Credit.

To receive the platinum benefit, you must meet ALL of the following requirements:

  • Earn the Gold level of Go for the Gold by October 31, 2024
  • Enroll in the Vanderbilt Health Plan for 2025
  • Join DWRWC or be an existing member
  • Attend the DWRWC at least 30 days per quarter in 2025

A few other things to consider:

  • The $90 reimbursement is taxable and will be paid through payroll after each quarter end of the calendar year. The payment may take one or two pay periods to show up.
  • Attendance is determined by your VUMC badge swipe. Therefore, you will have to swipe in separately: once at the front of the facility to enter DWRWC as a paid member and again at the brick column next to the stairwell to track attendance for reimbursement. You are responsible for your attendance being recorded.
  • You only receive credit for one visit per day; multiple badge taps on the same day will not be counted
  • If there is a dispute concerning your attendance record, you should contact Human Resources Information Systems at hrsystems.vumc@vumc.org. Provide your name, VUMC ID, and date of visit for verification.

  • Any VUMC employee who meets the following requirements is eligible:

    • Earned the GOLD level of Go for the Gold by October 31, 2023.
    • Pays for Vanderbilt Health Plan benefits for 2024.
    • Joins VRWC or is an existing member.
    • Attends the VRWC at least 30 days per quarter.

  • No. The Platinum Benefit is in addition to the $240 Wellness Credit.  An employee is eligible for both by earning GOLD level of Go for the Gold by October 31.

  • Employees earning GOLD level of Go for the Gold by October 31 are automatically eligible for the Platinum Benefit.

  • No. You must have earned the GOLD level of Go for the Gold by October 31, 2023 to receive the benefit for 2024. If you earn GOLD level Go for the Gold status by October 31, 2024, you will be eligible to receive the benefit for 2025.

  • No. This benefit only applies to members of the Vanderbilt Recreation and Wellness Center.

  • You must pay VRWC membership fees up front. The Platinum Benefit is a partial reimbursement of membership fees.

  • Only the employee who is the named subscriber to the VUMC health plan is eligible for membership fee reimbursement. If both spouses work for VUMC, complete GOLD level of Go for the Gold, and have separate health plans, then both would be eligible for reimbursement.

  • You will need to attend VRWC at least 30 days per quarter in 2024 to receive the partial reimbursement for the months that you are an active member of VRWC.

  • Quarters are based on the calendar year and include Jan-Mar, Apr-Jun, Jul-Sep, Oct-Dec.

  • Employees attending VRWC at least 30 days per quarter in 2024 will be reimbursed $30 per month (taxable) for each month of the quarter that they paid membership fees.

  • If you attend VRWC at least 30 days per quarter in 2024, you will receive up to $90 quarterly (taxable) in your paycheck as partial reimbursement of membership fees for the quarter in which you paid membership fees.

  • The reimbursement will be paid quarterly after each quarter ends for the calendar year. The payment may take one to two pay periods to show up.

  • You can contact Payroll at payroll.vumc@vumc.org.

  • The VRWC membership rate is $135 quarterly ($45 per month) as of 1/1/2024. Please visit the VRWC website for current membership rates.

  • Regardless of when you join, if you attend the VRWC 30 days by the end of a quarter you will be reimbursed $30 per month for each month of the quarter that you paid VRWC membership fees. For example, if you join VRWC in February 2024 and attend 30 times by the end of March 2024, you will receive $30 per month for the months you paid fees (February and March) for a total of $60 (taxable) partial reimbursement.

  • As VUMC does not own VRWC, the Internal Revenue Service requires this benefit to be taxed.

  • If you attend VRWC fewer than 30 days in a quarter you will not receive that quarter's partial reimbursement. You will, however, remain eligible to earn the partial reimbursement in any successive quarters in 2024.

  • In order to receive the partial reimbursement you must be an active employee at the time of reimbursement.

  • You will use your VUMC badge to swipe into a separate card reader to register your days at VRWC. Therefore, you will have to swipe in twice: once at the front of the facility to enter VRWC as a paid member and again at the brick column next to the stairwell to track attendance for reimbursement. You are responsible for your attendance being recorded.

  • The VUMC card reader is located inside VRWC on the brick column next to the stairwell on your right after you swipe into the facility.

  • No. However, if there is a dispute concerning your attendance record, you should contact Human Resources Information Systems at hrsystems.vumc@vanderbilt.edu. Provide your name, VUnet ID and date of visit for verification.

  • You only receive credit for one visit per day; multiple badge taps on the same day will not be counted.