If you have questions about your bill, please email dacbilling@vumc.org or call 615-936-1922.
DAC Billing Cycle for FY26
July | August | September | October | November | December | January | February | March | April | May | June | |
| DAC Billing Start Date | 6/25 | 7/26 | 8/26 | 9/25 | 10/28 | 11/22 | 12/27 | 1/27 | 2/24 | 3/26 | 4/25 | 5/23 |
| DAC Billing Close | 7/25 | 8/25 | 9/24 | 10/27 | 11/21 | 12/26 | 1/26 | 2/23 | 3/25 | 4/24 | 5/22 | 6/24 |
| Care Days in Cycle | 30 days | 30 days | 29 days* | 33 days | 25 days* | 35 days* | 31 days* | 28 days | 30 days | 30 days | 28 days* | 33 days |
| iLab Invoice Review Day | 7/31 | 8/29 | 9/30 | 10/31 | 11/28 | 12/31 | 1/30 | 2/27 | 3/31 | 4/30 | 5/29 | 6/30 |
*Number of Care Days in Cycle affected by holiday
Adding and Changing Billing & Payment Sources (VUMC Worktag, VU Poet #, and VA 99999#)
Users are charged and invoiced monthly based on services rendered. All charges to users whether internal (VUMC) or external (non-VUMC) are be billed using the central billing system (iLab). Topaz-Elements generates monthly invoices for cage care days and animal orders. Topaz-Elements invoices are billed monthly via iLab to ensure that charges can be reviewed and posted to the General Ledger (G/L) in a timely manner. The importance of timely charging each month cannot be overstated; it allows for proper monitoring by users, administrators, and research management. It also facilitates proper accounting practices, timely error correction, allows for on-time filing of Final Status Reports (FSR) to sponsors, and reduces the need for retroactive cost transfers.
Topaz-Elements:
To add or change a payment source in TOPAZ, complete this form.
iLabs:
To add or change a payment source in iLab, contact your department administrators.
VUMC employees must log in via VUMC iLab. Use Registration Instructions: Access to iLab Solutions for VUMC Users to create an iLab account.
VU employees and students must log in via VU iLab. Use Registration Instructions: Access to iLab Solutions for VU Users to create an iLab account.
Additional General User Support and User Guides are available on the Office of Research Webpage.