IMPH Administrative Careers

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The Institute for Medicine and Public Health at Vanderbilt exists to connect research and teaching with policy and practical solutions. We are charged with re-imagining and amplifying collaborations among more than 50 departments, 292 faculty, 208 staff, 110 graduate students, more than 21 centers, and all ten schools. The Institute reaches across the state, nation, and the global community to translate knowledge into better health.

We currently manage a grant and contract portfolio that exceeds $200 million and spans topics from aging to zoonosis and methods from clinical trials and community-engaged research to bioinformatics and personalized medicine to ethics and policy.

As we grow, we are looking for individuals who are as excited as we are about expanding our research portfolio and achieving even higher levels of service to our investigators so that they can compete well for funding, manage projects efficiently, and make discoveries that advance health.

Our administrative positions manage a portfolio of responsibilities that include budgeting, forecasting, financial reporting, developing grant applications, development of sponsored clinical trials, research administration and compliance, marketing and communication, creating visual presentations, creating infographics, data management and analysis. Our service-delivery model utilizes a team-centric and collaborative approach to provide deliverables, create systems, and develop tools. A focus on relationships and community are essential to the team’s success.

Please don’t hesitate to be in contact if you have related experience.

We are currently recruiting for the following roles:

Responsibilities will include but are not limited to the following:

  • Serve as a member of the research administration team
  • Manage pre- and post-award accounting functions for assigned areas in compliance with sponsor, institution, and federal guidelines and deadlines
  • Monitor compliance for research activities
  • Analyze and develop budgets, prepare financial projections, and coordinate allocation of project effort among multiple funding sources
  • Coordinate with team to develop and facilitate contract agreements with industry and sub-recipient partners
  • Serve as a resource to faculty and institute leadership on matters related to grants management and clinical trials administration

Preferred experience and skills:

  • Strong experience in pre- and post-award research administration
  • Experience with clinical trials administration
  • Strong experience with accounting and financial responsibilities
  • Knowledge of spreadsheets and database applications
  • Professional work style with high level of problem solving skills
  • Communication skills reflecting a composed and experienced demeanor
  • Additionally, successful candidates will possess and demonstrate extraordinary attention to detail, the ability to manage multiple projects and deadlines simultaneously while remaining helpful and courteous, be extremely organized, efficient, team player and self-starter. 

Learn more about this position and apply online.


 

We are seeking a creative and service-oriented Program Manager with strong communication, marketing, and administrative project management expertise.

In partnership with executive leadership of the Institute, this role will plan, coordinate and execute various programmatic, operational, and outreach activities. Successful candidates must have the ability to work as part of a team while also independently managing a variety of activities with minimal guidance. 

Responsibilities will include but are not limited to the following:

Communication

  • Soliciting, creating and managing content from stakeholders for an array of digital and print media.
  • Creating content to describe accomplishments across institute units and affiliates (i.e. writing articles, preparing announcements, partnering with others on multimedia production, etc.)
  • Disseminating materials across multiple platforms (i.e. newsletters, websites, email, social media, etc.)
  • Managing a communication chain to link constituents, both internal and external, with information about the institute and its activities.

Program Activities

  • Support executive leadership in the coordination of staff engagement activities, including a seminar series, guest speakers, and various professional development opportunities
  • Create presentations for executive leadership, including slide decks, infographics, flow charts, business reports, policy documents, etc.
  • Research and compile information across multiple resource platforms
  • Continuously foster internal and external business relationships

Executive Support

  • Coordinate program meeting arrangements
  • Support executive leadership in the management of various facility inventories, including office space, computing equipment, etc.
  • Other responsibilities as assigned

Preferred experience and skills:

  • Candidate will be a motivated, organized individual with a documented work history of excellence and outstanding customer service
  • Accuracy and attention to detail are essential
  • Must be able to function independently as well as part of team
  • Outstanding communication skills (written and oral) with high degree of diplomacy and professionalism
  • Commitment to high quality and continuous improvement
  • Ability to solve complex problems and provide exceptional service to stakeholders
  • Ability to process and maintain considerable amount of confidential and sensitive information
  • Science writing, journalism, or communications office experience, ideal
  • Familiarity with web and digital design and experience with dissemination/branding activities.

Learn more about this position and apply online


 

This role will be responsible for varied and highly complex duties involving the use of accounting practices and requiring the exercise of judgment in selecting and applying guidelines.

Responsibilities will include but are not limited to the following:

  • Initiating and processing transactions
  • Researching discrepancies
  • Reconciling financial transactions
  • Tracking financial and payroll information
  • Maintenance of electronic files and databases
  • General administrative responsibilities in support of the institute

Preferred experience and skills:

  • Strong experience with accounting and financial responsibilities
  • Familiarity with pre- and post-award administration
  • Advanced knowledge of spreadsheets and database applications
  • Professional work style with high level of problem solving skills
  • Additionally, successful candidates will possess and demonstrate extraordinary attention to detail, the ability to manage multiple projects and deadlines simultaneously while remaining helpful and courteous, be extremely organized, efficient, team player and self-starter. 

Learn more about this position and apply online