How Can I report a vaccine I received from outside OHC?

Why self report?

Report your external vaccine! Some people may get vaccinated at their doctor's office or someplace outside our program. Medical Center staff who are vaccinated outside the OHC program, even if vaccinated by a Vanderbilt provider, should report their vaccine to OHC. For VUMC employees, vaccination or approved exemption is due by January 3, 2022 (which is an extension from the original deadline of December 1, 2021).

Provide Consent Ahead of Time! 

Provide consent ahead of time for OHC to automatically import your flu vaccine into your record once it is documented in your VUMC medical record, whether you receive it at a VUMC clinic or your provider updates your medical record with an outside vaccine. This would eliminate the need to send us information after-the-fact.  Provide this consent here.

Submit Your Documentation After Vaccination!

If you would prefer us to document your vaccine after you have been vaccinated, we can do so. Occupational Health does not access your medical record without consent, so you can grant us access to your medical record (if your vaccine was given at a VUMC clinic, including Vanderbilt Health Walgreens Clinics) or you can upload the documentation of your vaccination for us to enter.  Click here to fill out the REDCap to allow us access to your record or to provide the necessary documentation. 

Please note: ​

  • For ease of Occupational Health receipt of vaccine record, we encourage those going to a Walk-In Clinic to utilize those associated with VUMC.
  • For more information and to find a list of VUMC Walk-In clinics, including Vanderbilt Health Walgreens locations, click here
    • While your insurance will be charged for a flu shot obtained at an off-site location, those on the VUMC health plan will have no out-of-pocket cost if you visit a Tier 1 or Tier 2 provider, including the Vanderbilt Health Walk-In Clinics, Vanderbilt Health Clinics at Walgreens, or another VUMC provider office.
    • Please note that if you visit a Vanderbilt Health Clinics at Walgreens, go to the clinic area and not the pharmacy to ensure those with the VUMC health plan have their service covered at no out-of-pocket cost.

If you also work at the VA hospital and need to report your vaccine, you can do so at the following link:  Tennessee Valley - It's flu shot time!  (you will need to be on a VA server to access the link).