Application Submitter
The Application Submitter is responsible for:
- Reviewing the Nursing Continuing Professional Development webpage for the request for contact hour process instructions
- Completing all the required fields of the request form
- Uploading a needs assessment within the request form
- Submitting the request form for review
- Being available to discuss the submission
Nurse Planner
The Nurse Planner is responsible for:
- Attending planning meetings for the educational event
- Serving as an educational consultant
- Confirming verbiage for advertising and handouts prior to distribution
- Monitoring document completion
- Reviewing completed documents and resolving any conflicts of interest (if applicable)
- Conducting a post-event debrief meeting to include an evaluation summary
Provider Unit
Nursing Education and Professional Development is responsible for:
- Determining if the request is appropriate for nursing credit/contact hour consideration
- Providing a Nurse Planner for each accepted nursing credit/contact hour event
- Reviewing the identified practice gap to ensure it matches the educational need
- Ensuring learning engagement strategies meet desired learning outcomes
- Reviewing evidence-based references
- Determining nursing credit/contact hours to be awarded
- Resolution of conflicts of interest
- Management of commercial support (if applicable)
- Management of joint accreditation (if applicable)
- Record keeping
Accredited Provider Program Director
The Accredited Provider Program Director is responsible for:
- Reviewing request for contact hours
- Conducting meeting with applicants (if needed)
- Determining if requests meet criteria for nursing credit/contact hour consideration
- Communicating request decision to applicant
- Resolving conflicts of interest
- Reviewing Nurse Planner events for compliance
- Oversight and operation of the Provider Unit
Designated Event Contact
The Designated Event Contact is responsible for:
- Being the consistent point person for the entirety of the program who has knowledge of the educational event
- Ensuring the Nurse Planner is invited to all planning sessions
- Providing any event advertising to the Nurse Planner for review prior to release
- Coordinating completion of Disclosure of Relevant Financial Relationship forms for all people who have the ability to control content
- Collecting the planning table from the Speaker(s)
- Creating a nursing credit/contact hour specific agenda (Required if event is greater than 3 hours in length)
- Notifying the Nurse Planner of any changes in Planning Committee Members
- Reserving the event location
- Notifying the Nurse Planner of the educational event location
- Providing catering (if applicable)
- Staffing the educational event
- Ensuring Participants are aware of the attendance/credit/evaluation process
- Providing a copy of the Disclosure/Texting brochure to Participants prior to the event start time
- Dissemination of Evaluation Results with Speakers, Planners, Content Experts and Content Reviewers
Program Manager
The Program Manager is responsible for:
- Assisting the Accredited Provider Program Director
- Obtaining required documentation from the Designated Event Contact
- Providing documents to Accredited Provider Program Director/Nurse Planner for review
- Providing approved documents to Designated Event Contact
Questions
If you have additional questions or concerns, email: contacthours@vumc.org
