Guidelines for accepting food donations

When a VUMC employee receives a request or offer for donated meals or snacks this procedure should be followed to both receive and distribute food donations.


  • Food must be commercially prepared and individually packaged for individual distribution.  No buffet style meals can be accepted.
  • We can accept any size donation, but 25 meals will generally provide for at least one unit. 
  • Donations of meals will be scheduled to accommodate both day and night shifts.
  • Volunteer Services will track and manage accordingly, ensuring donations are shared across departments.


To schedule donated meals, donors may contact Volunteer Services staff through email at Cynthia Warner, lead administrative assistant for Volunteer Services, will review email inquiries and contact the potential donor to discuss scheduling and other details.

If a VUMC employee receives a request or offer for donated meals or snacks, please direct the donor to contact Volunteer Services through

Meal donations to Vanderbilt Wilson County campus

Gift Card Donations for staff meals

  • We are only able to accept specific restaurant gift cards per Compliance and COI guidelines. For example, we would not be able to accept a VISA gift card to be used by our staff.
  • Each gift card should be relatively equal to the cost of one moderate meal.
  • All inquiries for gift card donations will be managed by our Corporate Development office. Inquiries should be sent to
  • Every attempt will be made to distribute gift cards evenly to VUMC staff and also comply with the donor’s intent.