Guidelines for accepting food donations

When a VUMC employee receives a request or offer for donated meals or snacks this procedure should be followed to both receive and distribute food donations.

Guidelines

  • Food must be commercially prepared and individually packaged for individual distribution.  No buffet style meals can be accepted.
  • We can accept any size donation, but 25 meals will generally provide for at least one unit. 
  • Donations of meals will be scheduled to accommodate both day and night shifts.
  • Volunteer Services will track and manage accordingly, ensuring donations are shared across departments.

Procedures

To schedule donated meals, donors may contact Volunteer Services staff through email at volunteer.services@vumc.org. Cynthia Warner, lead administrative assistant for Volunteer Services, will review email inquiries and contact the potential donor to discuss scheduling and other details.

If a VUMC employee receives a request or offer for donated meals or snacks, please direct the donor to contact Volunteer Services through volunteer.services@vumc.org

Meal donations to Vanderbilt Wilson County campus

Gift Card Donations for staff meals

  • We are only able to accept specific restaurant gift cards per Compliance and COI guidelines. For example, we would not be able to accept a VISA gift card to be used by our staff.
  • Each gift card should be relatively equal to the cost of one moderate meal.
  • All inquiries for gift card donations will be managed by our Corporate Development office. Inquiries should be sent to Erin.Morrison@vumc.org
  • Every attempt will be made to distribute gift cards evenly to VUMC staff and also comply with the donor’s intent.