Recent Changes + Updates

Information included are recent changes, updates, or announcements occurring in the past year.

The FY17 VUMC Space Survey kicked off on March 20, 2017.  For additional information, please visit The Office of Space and Facilities Planning Resources.

A new form for corrections related to the graduate student billings is available at:

GBSP Center Corrections Form

Instructions for use:  The GBSP Correction Form is ONLY applicable to the graduate student billings disbursed each month.  If the correction does not require moving a charge to a 404 center, you only need to complete questions #1 - #4.  If the correction requires moving a charge to a 404 center, please complete ALL of the questions (#1 - #8).  You will notice questions #5 through #8 are identical to the questions listed on the Cost Transfer Memo.  You are not required to complete a separate Cost Transfer Memo in addition to this form.  This form serves as a correction change form and a cost transfer memo.  Please submit this form and the correcting journal entry via email to amy.b.ivey.1@vanderbilt.edu.

The fringe benefit rates for 2016/17 were negotiated with and approved by the Department of Health and Human Services (DHHS), Division of Cost Allocation.  Fringe Benefit Rates begin on page 3 of the agreement.

VUMC Hospitals Rate Agreement (dated 8/11/2017)

 

Overview session of the processes associated with VU Grants (Endowed Payouts) was held on May 26, 2016.  This general meeting provided the basic information for managing your VU Grant centers that have been created to capture endowment expenses after legal close. 

VU Endowment Distribution Utilization Guidelines (effective April 20, 2016)

The Executive Level II salary increased to $185,100 effective January 10, 2016 for NIH purposes. This cap is used by NIH and other Federal Agencies such as ACF, AHRQ, AoA, ATDSDR, CDC, CMS, HRSA, HIS, NIS and SAMHSA.

Salary Cap Summary (FY1990 - Present)

Notice on Salary Limitation on Grants, Cooperative Agreements, and Contracts

The Office of Management and Budget "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" was released in the Federal Register on December 26, 2013 (2 CFR Chapter I, Chapter II, Part 200, et al.). The effective date is December 26th, 2014 for all federal awards or funding increments provided on or after this date and FY2016 for audit. Existing federal awards received prior to December 26, 2014 will continue to be governed by the terms and conditions under which they were awarded.

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

NIH Grants Policy Statement FY16 (October 1, 2015)

Summary of Significant Changes to NIH Grants Policy Statement

NSF Proposal and Award Policies and Procedures Guide (December 26, 2014)

Significant Changes and Clarification to the PAPPG

Uniform Guidance at Vanderbilt

VU Subrecipient Monitoring Guidelines (effective as of December 26, 2014)

Employee Expense Reimbursement (January 1, 2015)

Starting Jan. 1, all employee reimbursements will be done through Concur. Any paper employee reimbursement requests received after Jan. 5 will be returned to the originating departments with instructions to resubmit through Concur. Please note that the university’s paper check request forms still will be used for payments to trial subjects and third parties.

Process Change Announcement (December 8, 2014)

Concur Online Training Portal

BudgetPro Information and Resources for FY2017

VUMC Academic Enterprise and VMG Budget

Information for the VUMC Academic Enterprise and VMG budget process and access to the files needed to complete your budget. 

BudgetPro Training Resources

FY16/17 Training Resources, including the checklist, and BudgetPro User Guide.

eProcurement Business Purpose Documentation Enhancement (March 31, 2015)

The Business Purpose Documentation field provides the requisition Creator a place to explain the business purpose of their requisition. This explanation is an essential component of expenditure documentation.

Enhancements Added to eProcurement Effective 3/31/2015

Fringe Benefit Rates 2015/2016

The fringe benefit rates through 2015/16 were negotiated with and approved by the Department of Health and Human Services (DHHS), Division of Cost Allocation.

Please refer to the Faculty and Staff Resources page for details about fringe benefits and eligibility requirements or contact Human Resource Services at (615) 322-8330.

Vanderbilt Fringe Rates 2015/16