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What does the future hold?

Vanderbilt is moving toward a paperless environment.

Work is being done to consolidate, build electronically, and eliminate paper documents. Epic is the future.

Why do we have to submit a form?

All VUMC documents are required  to contain Vanderbilt identifiers, doc type naming, an assigned doc ID number and a barcode. VMR Forms is responsible for assigning  this information. Documents that have not gone through this submission and approval process will not be entered into the medical record.

How will I find my form?

Paper forms will be retrieved from MedEx with a patient and doc type specific barcode. Once the document is signed, it will be scanned back into OnBase. The barcode allows accurate indexing for faster availability in Epic.

Who determines what the final destination of my form will be?

VMR Forms and the newly created approval committees will help guide your document in the appropriate direction. Some forms will be created natively in Epic, others will be designed electronically and some will remain in paper format.

The following examples may help explain:

Native Forms That Will Reside in Epic

  • Consultation Notes
  • Discharge Summary
  • Flowsheets
  • History & Physical
  • Nursing Documentation
  • Orders
  • Progress Notes
  • Registration

To Remain as Paper Documents

  • Informed Consents
  • Patient Acknowledgments
  • Patient Agreements
  • Patient Contracts

External (non-VUMC) Forms as Paper Documents:

  • FMLA
  • Medical Clearance
  • Outside Vendor Orders
  • Tennessee Health Department Records

What will happen with E-Docs?

All paper forms will be accessible through OnBase after November 2nd. Current forms will still be available in E-Docs until that point.

After November 2nd, E-Docs will no longer contain medical record forms and only house:

  • Reference Documents
  • External Form Links
  • Patient Education Documents

How can I find the HRDC Table?

The current HRDC table can be accessed through StarPanel or by using this link:

HRDC Table

Please submit your questions to us at:

We will do our best to keep you informed as the Epic launch countdown begins.