Collaboration Space Reservations

Need a place to free your minds? Spend your next team work session in our Collaboration Space!

To reserve our Collaboration Space, please copy the form below into an email, fill it out, and email the completed form to strategyandinnovation@vumc.org. We will reply with availability.

If you have questions, Adriana Gaitan, Program Manager for the Collaboration Space, will be happy to assist you. Please email strategyandinnovation@vumc.org or call 615-322-3118.

Helpful information to know:

  • LOCATION: We are located at 3401 West End Ave, Suite 290.
     
  • ENTERING THE BUILDING: You enter the building from the parking garage on Acklen Ave. (The front entrance on West End is not accessible to visitors.)
     
  • PARKING: We will provide you a validation card to use when you leave. Scan your parking first, then the validation card.
     
  • PARTICIPANT LIMIT: 100 people.
     
  • SCREENS: We have a limited number of screens and laptops available on request. We encourage you to bring and use your laptops.
     
  • FOOD AND DRINK: You are welcome to bring any food and drinks to consume while you work. We will have water, coffee, and tea available for you.
     
  • INCIDENTAL CHARGES: The reservation is free. Incidental charges for parking, soft drinks, and snacks are sometimes applicable. We will notify you when that is the case. Payments are charged to a worktag you provide us.
     
  • EXTERNAL PARTICIPANTS: Only VUMC departments may reserve this space. If a department hosts an event on behalf of an external organization, they must meet any compliance and legal requirements (e.g., liability and fair market value). Consult the Offices of Legal Affairs and Contracts Management, or their designees. Strategy and Innovation may discuss this with you prior to approving a reservation.
     
  • INCLEMENT WEATHER. The space will be available for any reservation provided one (1) Strategy and Innovation team member can safely arrive and depart that day. When the Medical Center is on Yellow Alert Standby or greater for Inclement Weather, we will provide additional guidance on when we need decisions on cancellations made.

Request to Use
Strategy and Innovation Collaboration Space (3401WE Ste 290)  

Email this form to strategyandinnovation@vumc.org and someone will follow-up with you.
If approved, increases in participant count or space must be re-reviewed to ensure availability.  

Event Name:  

  

Lead sponsor:  

  

Department or area:  

  

Request submitted by: 

  

Maximum participants:  

  

Spaces you anticipate needing:  
 

Plenary space
(yes/no)  
 

Breakout spaces
(how many)  

  

Approximately how many participants are not VUMC faculty or staff?

  

If any, please describe.  

  

 

Dates and Times Requested  

(including your setup and tear-down)  

  

Brief statement of the purpose/objectives this event aims to achieve:  
 

  

The purpose of the event is… (check all that best apply)  

  

Status update on work  

  

Knowledge sharing (including classic meetings)  

  

Formal Team Building  

  

Training or education  

  

Informal/social gathering  

  

Design, plan, and/or align tactics or strategies