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Overview

VUMC has nearly completed the email transition of all persons employed by VUMC (faculty and staff) to a new VUMC email system. The transition was completed in two phases with the final phase transitioning in August 2018.

Faculty email information

There are some special considerations for VUMC-employed faculty, who will have access to both the VUMC and VU email systems.  Two distinct UserIDs and Passwords will be required.  One will permit access to a @vumc.org email account and to IT resources maintained by VUMC, the other to a @vanderbilt.edu email account and to IT resources maintained by VU. 

VUMC-employed faculty members will retain their existing @vanderbilt.edu email address as well as gain an @vumc.org address. These emails will both flow to Outlook and will be available in two email accounts. To achieve this, a second VUNet ID will be assigned to VUMC-employed faculty members and Outlook will need to be updated by the appropriate IT support group.

This process will require several technical changes which will occur in a series of three steps.  VUMC-employed faculty members will be organized into migration groups that will execute these steps in sequential order over the next several months.  The three steps of the transition are:

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Step 1 (Complete)

You will receive an invitation by email to claim a new (additional) VUnetID. This new ID will link to your @vanderbilt.edu email address and be used to access all Vanderbilt University related systems (e.g., Brightspace, Online Grading).
VUMC IT will assign you a new @vumc.org email address, which will link to your existing VUnetID and be used to access all Medical Center related systems (e.g., eStar, EPCS, Pegasus). Your existing @vanderbilt.edu email account folders and content will be transferred to the @vumc.org email account.
The result will be two mailboxes, one for each address.  However, both will be accessible through your Microsoft Outlook client application.

Step 2 (Complete)

Your workstation will be upgraded to the latest version of Microsoft Office.

The upgrade occurred on June 11, 2018.
If you have local IT support, that personnel will ensure a successful install of Office 2016.

Step 3

Your @vumc.org mailbox and its contents will be migrated to the new VUMC email environment.
Mailbox migrations are being scheduled by department. A complete schedule can be found here.